BIOSPINE 2019

Privacy Policy


GENERAL DISCLOSURE

Privacy Policy – Disclosure – Articles 13 and 14 of EU Regulation 2016/679

1. Controller of data processing

OIC S.r.L. , headquartered in Florence, Viale Giacomo Matteotti 7, Regenerate Europe e. V. headquartered in Lietzenseeufer 10, 14057 Berlin, Germany - Phone: 0049 (0) 30 - 887 11 40 – VR 31742B , herein after “Scientific Society”, in the persons of the pro-tempore legal representatives, domiciled at the company headquarters, are joint Controllers, pursuant to art. 26 of the GDPR, for processing of your personal data, and inform you, herebelow, regarding the method, purpose and scope of communication and dissemination of your personal data and your rights, in conformity to EU Regulation 2016/679 and to the applicable norms regarding protection of personal data.

The Controllers can be contacted at the above addresses or by sending an e-mail to privacy@oic.it

2. Type of data, Purpose and method of data processing

With reference to the navigation experience of this web site, OIC and the Society process the following data:

a.) Navigation data when opening our Website
During the course of their normal operations and for the duration of the connection, information systems and software procedures responsible for the operation of this web site acquire some data communication of which is implicit in the use of communication protocols on Internet.

This information is not collected for the purpose of associating it to the users; however, due to their very nature, could through processing and association with data held by the Controllers or third parties allow identification of the users. These data are deleted a few hours after processing.

This category is comprised of IP addresses or names in the computer domain used by the users who connect to this site, the addresses in the Uniform Resource Identifier, the requested resources, the time of the request, the method used when submitting a request to the server, the size of the file obtained in answer, the numeric code indicating the status of the answer provided by the server (success, error, etc) and other parameters pertaining to the operating system and to the computer environment of the user.

These data may be used by the Controllers for the sole purpose of obtaining anonymous statistical information regarding the use of the site in order to identify pages preferred by the users and in order to provide increasingly adequate contents and to verify proper operation. The data could be used to ascertain responsibility in case of hypothetical computer-related crimes which damage the site.

The legal basis for data processing is Art. 6 (1) Letter a GDPR.

b.) Cookies
The use of our website should be pleasant and meaningful for the visitor. Therefore, we record user behavior in order to continually improve our website. This data is collected via cookies, i.e. small text files that are transmitted to your computer via your browser and are stored there. Cookies do not retrieve any information stored on your hard disk and do not affect your PC or your files. Most of the cookies we use are so-called "session cookies". They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognize your browser the next time you visit our website.
The data processed by cookies is required for the aforementioned purposes in order to protect our legitimate interests and those of third parties pursuant to Art. 6 (1) Letter a GDPR. Most browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or a message always appears before a new cookie is created. However, the complete deactivation of cookies can lead to minimized functionality of our website.

c.) Google Analytics
This website uses Google Analytics, a web analysis service of Google LLC. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA). Google Analytics uses cookies. The information on your website use generated by the cookie is generally transmitted to a Google server in the USA where it is saved. If IP-anonymization is activated on our website, your IP address will be shortened by Google within member states of the European Union or in other states party to the European Economic Area Agreement. Only in exceptional cases will your full IP address be transferred to a Google server in the US and shortened there. We activated this IP anonymization for you and it is active on our website. On behalf of the operator of this website, Google will use this information to assess your use of this website, to compile reports about website activity and to perform additional services related to use of the website and the Internet for the website operator.
The IP address transmitted by your browser through Google Analytics will not be merged with other Google data. You can prevent cookies from being saved at any time through your browser settings. However, please note that doing so may prevent you from using every function of this website. By using this website, you agree to have the data collected on you processed by in the described manner and for the stated purposes.
Furthermore, you can prevent the collection of cookie-generated data (including your IP address) on your use of the website and the processing of this data by Google by downloading and installing the browser plugin provided under the following link: http://tools.google.com/dlpage/gaoptout?hl=en. You may also prevent data collection by Google Analytics by activating the following link which will install an opt-out cookie that will block any future collection of your data when visiting or website: https://tools.google.com/dlpage/gaoptout.

d.) Personal data voluntarily provided by site users/visitors and registration function
You may create a user account on our website to manage or access certain services. As part of the registration, users will be informed about the information required that will be processed on the basis of Art. 6 (1) Letter b GDPR to provide the user account. The personal data provided by you through this site (first name, last name, password and email address), necessary to access certain services, will be processed by the Controllers for the sole purpose of providing said services.
All further data that we collect from you during the course of the congress will be processed on the basis of the Art. (1) Letter b GDPR.
The data will be kept for the amount of time required for their execution and , therefore, should it be necessary, also for the purpose of managing possible disputes and complaints. In conformity to Art. 9 GDPR particular categories of data are not required for navigation and for the implementation of services.

The data will not be disseminated but could be communicated, if necessary for the provision of the service or to carry out the activities, to Societies that perform tasks of a technical or organizational nature necessary to provide the requested services, as specified in the specific disclosures for the single services/events.

Following the required registration for the requested service, should you want to request/use other services or other activities, you can use the credentials (user name/mail/password) already used for the first time registration.
If necessary you will be asked to provide additional data required for the provision of more requested services.

Data conferment is necessary to provide the services of this site. Should it be necessary to obtain proper consent for provision of the service, in conformity to the law and to the GDPR, this will be requested by a specific and suitable disclosure. You may cancel your registration and delete your user profile at any time. Please contact us by email or at the address in our imprint.

Your data will be processed with the support of computer and electronic methods and is protected by means of adequate security measures which are suitable to guarantee confidentiality and the dignity of those involved in processing. During registration and logging in, your data will be SSL-encrypted to protect it from misuse.

In particular, the above Controllers of data processing have adopted and adopt organizational measures (assignment of roles and responsibility for implementing the activity and carrying out controls) and procedural and technical measures (firewall, antivirus and other advanced technologies) which are appropriate to protect your data against loss, theft and use, dissemination or unauthorized modification.

OIC and the Scientific Society process the above mentioned navigation data (anonymous) for the purpose of monitoring the technical operation and the performance of the site, to better understand how to improve the services and make them evolve. These data are necessary to guarantee a successful navigation experience.

3. Data Transfer to Third Parties

Your personal data will not be transferred to third parties for purposes other than the following. We will only provide your data to third parties if:

  • You granted your express consent under Art. 6 (1) Letter a GDPR.
  • The transfer is required by Art. 6 (1) Letter f GDPR to establish, exercise or defend legal claims and if there is no reason to believe that your interests in non-disclosure of your data outweigh our interests in the transfer.
  • The data is transferred as legally required under Art. 6 (1) Letter c GDPR or if permitted by law and required under Art. 6 (1) Letter b GDPR for contract performance.

4. Rights

You can access all the information that concerns you at any time and can request updates, changes and integration as well as deletion, transformation into an anonymous form or request that it be blocked.
You can oppose processing in full or partly; should opposition be expressed provision of the service will become impossible. If your personal data is processed on the basis of legitimate interests under Art. 6 (1) Letter a GDPR, you may object to the processing of your personal not providing the specific consent.

In order to exercise these and other rights as specified under articles 15-22 of the GDPR you can write to the Controllers at the above addresses or send an email to privacy@oic.it

You have the right to oppose processing of your data as well as presenting a complaint to the Authority for the protection of personal data according to Art. 77 of the EU Regulation 2016/679.

5. Modification and updates

In the course of time this disclosure could undergo changes – also resulting for the entry in force of new norms for this sector, updates and the provision of new services as a result of technological innovations – and therefore we ask you to periodically consult this page.

CLIENT DISCLOSURE – Reference 1

(Participants and Candidates for Education Support) – Reference 1

Disclosure on the processing of personal data in conformity to Articles 13 and 14 of the EU Regulation 2016/679

We inform you that pursuant to Articles 13 and 14 of the EU Regulation 2016/679 “relative to the protection of natural persons with regard to data processing as well as to free circulation of such data (the “Regulation” follows), processing of data provided by you, or acquired within the scope of our activity, will be based upon principles of correctness, lawfulness and transparency and the safeguarding of your privacy and your rights.

1. Controllers of data processing

OIC S.r.l., headquartered in Florence, Viale Giacomo Matteotti 7, and Regenerate Europe e. V.
Lietzenseeufer 10, 14057 Berlin, Germany - Phone: 0049 (0) 30 - 887 11 40 – VR 31742B herein after “Scientific Society”, in the person of the pro-tempore legal representatives, domiciled at the company headquarters,

are joint Controllers, pursuant to art. 26 of the GDPR, for processing of your personal data, inform you, herebelow, regarding the method, purpose and scope of communication and dissemination of your personal data and your rights, in conformity to EU Regulation 2016/679 and to the applicable norms regarding protection of personal data.

The controllers can be contacted at the above mentioned addresses or by sending an email to privacy@oic.it

2. Type of data, Purposes and methods of processing

Your data will be processed by the joint Controllers only for the following purposes:

  1. applications for Educational Support for congress Events, application for CME procedure or for the fulfillment of all contractual commitments as they pertain to registration or whatever else concerns your participation, achieved through the processing, operating and management activities required to activate the economic relationship and to implement the contract
  2. to meet the requirements specified by norms of laws, regulations, national and community laws, civil law and tax legislation pertaining to the activity of the Controller and to existing agreements
  3. following specific consent the data may be processed by the Controllers for mailing of information material relating to the activities or requested services and/or other technical and commercial information of a promotional nature regarding activities or services that may be of interest

We wish to specify that:

  • The legal basis of data processing as specified under letters a) and b) regarding the purposes of processing is reflected in the specific and voluntary activity of applying for Educational Support, of applying for CME procedure or by the contractual relationship established between the parties and by the fulfillment of the legal obligations connected to it . Processing of data supplied by you is necessary to present the application or to implement the stated contractual relationship of which you are a part. The legal basis for a) is Art. 6 (1) Letter b GDPR and for b) it is Art. 6 (1) Letter c GDPR.
    We will delete this data if it is no longer necessary to fulfil contractual or legal obligations.
  • The legal basis of data processing as specified under letter c) is represented by your express consent to such processing; Art. 6 (1) Letter a GDPR. If you subscribe for mailing of information material or advertisement and confirm your subscription by email (Double-Opt-In-proceeding), the joint Controllers will save your personal data to regularly send you the material. Lack of consent for processing entails non usability of your data for the purposes specified under letter c but does not impede provision of the service and therefore is an optional conferment.
    Please note that you may unsubscribe at any time, e. g., by activating the link at the end of each e-mail-advertisment, by emailing us or by contacting us by mail at the address in our imprint. In this case we will delete your data immediately, unless they are needed for other purposes.

3. Data Security

All data will be treated correctly and transparently, both manually and with electronic and informatic tools; they will be inserted in specific paper and/or electronic archives or in any other form of adequate support, and will be constantly monitored through adequate operating procedures and safeguard measures, as established under Art. 32 of the Regulation, for the purpose of guaranteeing the security and confidentiality of personal data in order to prevent loss of such data, unlawful or improper use or unauthorized access..

4. Data Transfers to Third Parties

Data will not be disseminated but can, besides being processed by individuals authorized by the joint Controllers, be communicated only for the above indicated purposes, to:

  • subjects appointed by the joint Controllers who will process the data as external Processors in charge of processing as assigned by OIC S.r.l. and by the Scientific Society, and who require access to the data in order to perform those specific tasks of collaboration on behalf of them and which are necessary or functional in carrying out our activity (companies providing computer services, outsourcer administrators, fiscal, legal and financial consultants, other professionals);
  • subjects who will process the data as autonomous Controllers for the purposes described in this Disclosure and limited to what is required in order to meet contractual commitments and relative legal obligations.
  • subjects who need to access data in order to perform necessary or complementary services as required by the relationship (hotels, airline companies, etc.)
  • public and private subjects who can access data by virtue of the provisions of the laws, regulations and community regulations within the specified limits of such norms.

An updated list of the Processors and persons authorized to process data can be consulted at the headquarters of the joint Controllers of processing.

5. Rights

You can access the information that concerns you at any time and request updates, changes and integration as well as deletion, transformation into anonymous form or block data.
You can also oppose all or partial processing; if opposed it will not be possible to provide the service.

In order to exercise these and other rights as specified under articles 15-22 of the GDPR you can write to the Controllers at the above addresses or send an email to privacy@oic.it

You have the right to oppose processing of your data and to present a complaint to the Authority for the protection of personal data according to Art. 77 of the EU Regulation 2016/679.

6. Changes and updates

In the course of time this disclosure could undergo changes – also resulting for the entry in force of new norms for this sector, updates and the provision of new services as a result of technological innovations – and therefore we ask you to periodically consult this page.

DISCLOSURE FOR SCIENTIFIC ACTIVITY

(Faculty and submission of abstracts) – Reference 2

Disclosure on the processing of personal data in conformity to Articles 13 and 14 of the EU Regulation 2016/679

We inform you that pursuant to Articles 13 and 14 of the EU Regulation 2016/679 “relative to the protection of natural persons with regard to data processing as well as to free circulation of such data (the “Regulation” follows), processing of data provided by you, or acquired within the scope of our activity, will be based upon principles of correctness, lawfulness and transparency and the safeguarding of your privacy and your rights.

1. Controllers of data processing

OIC S.r.L. , headquartered in Florence, Viale Giacomo Matteotti 7, and Regenerate Europe e. V. headquartered in Lietzenseeufer 10, 14057 Berlin, Germany - Phone: 0049 (0) 30 - 887 11 40 – VR 31742B, herein after “Scientific Society”, in the person of the pro-tempore legal representative, domiciled at the company headquarters, are Co-controllers, pursuant to art. 26 of the GDPR, for processing of your personal data, inform you, herebelow, regarding the method, purpose and scope of communication and dissemination of your personal data and your rights, in conformity to EU Regulation 2016/679 and to the applicable norms regarding protection of personal data.

The Controllers can be contacted at the above mentioned addresses or by sending an email to privacy@oic.it

2. Type of data. Purposes and method of processing

Your data will be processed by OIC S.r.l. and the Scientific Society exclusively for the purposes pertaining to the Faculty and Abstract Selection and to carry out all those commitments and to meet the pertinent connected and consequent legal indications (indicatively).

  1. evaluation, publication and dissemination of scientific papers or abstracts voluntarily submitted by you;
  2. hospitality management (id est hotel and travel reservation if due)
  3. implementation of the requirements of norms of laws, regulations, national and community regulations, civil norms and tax legislation , as they pertain to the above-mentioned activities in general and to the existing agreements, as well as to private parties involved in the organization of the Event, according to their assignment such as, for example, meeting requirements of the Italian Drug Agency, Continuing Medical Education, European Accreditation with EACCME
  4. following conferment of consent, mailing of information material pertaining to the activity or requested services and/or other technical and commercial information of a promotional nature for activities or services that may be of interest.

We wish to specify that:

During the congress, scientists will have the opportunity to submit their work voluntarily. We commit ourselves to evaluate this work free of charge. The legal basis for this is Art. 6 (1) Letter a GDPR.

We will delete this data if requested by the provider.

  • The legal basis for data processing as specified under letters b), and c) for the above mentioned purposes is for b) Art. 6 (1) Letter b GDPR in order to be able to conduct the congress and for c) Art. 6 (1) Letter c GDPR. We will delete this data if it is no longer necessary to fulfil contractual or legal obligations.
  • The legal basis for processing under letter d) is represented by your express consent to processing; Art. 6 (1) Letter a GDPR. If you subscribe for mailing of information material or advertisement and confirm your subscription by email (Double-Opt-In-proceeding), the joint Controllers will save your personal data to regularly send you the material. Lack of conferment of consent to processing entails non usability of your data for the purposes specified under letter d) but does not impede provision of the service and therefore is an optional conferment.
    Please note that you may unsubscribe at any time, e. g., by activating the link at the end of each e-mail-advertisment, by emailing us or by contacting us by mail at the address in our imprint. In this case we will delete your data immediately, unless they are needed for other purposes.

3. Data Security

All data collected by the joint Controllers will be treated correctly and transparently, both manually and with electronic and informatics tools; they will be inserted in specific paper and/or electronic archives or in any other form of adequate support, and will be constantly monitored through adequate operating procedures and safeguard measures, as established under Art. 32 of the Regulation, for the purpose of guaranteeing the security and confidentiality of personal data in order to prevent loss of such data, unlawful or improper use or unauthorized access..

4. Data Transfers to Third Parties

Data will not be disseminated but can, besides being processed by individuals authorized by the joint Controllers, be communicated only for the above indicated purposes, to:

  • subjects appointed by the joint Controllers who will process the data as external Processors in charge of processing as assigned by OIC S.r.l. and by the Scientific Society, and who require access to the data in order to perform those specific tasks of collaboration on behalf of them and which are necessary or functional in carrying out our activity (companies providing computer services, outsourcer administrators, fiscal, legal and financial consultants, other professionals);
  • subjects who will process the data as autonomous Controllers for the purposes described in this Disclosure and limited to what is required in order to meet contractual commitments and relative legal obligations.
  • subjects who need to access data in order to perform necessary or complementary services as required by the relationship (hotels, airline companies, etc.)
  • public and private subjects who can access data by virtue of the provisions of the laws, regulations and community regulations within the specified limits of such norms.

An updated list of the Processors and persons authorized to process data can be consulted at the headquarters of the joint Controllers of processing.

5. Rights

You have the right to access the information that concerns you at any time and request updates, changes and integration as well as deletion, transformation to anonymous form or block data.

You also have the right to totally or partly oppose processing of your data but if opposed it will not be possible to provide the service.

In order to exercise these and other rights as specified under articles 15-22 of the GDPR you can write to the controllers at the above addresses or send an email to privacy@oic.it

You have the right to oppose processing of your data as well as presenting a complain to the Authority for the protection of personal data according to aft. 77 of the EU Regulation 2016/679.

6. Changes and updates

In the course of time this disclosure could undergo changes – also resulting from the entry in force of new norms for this sector, updates and the provision of new services as a result of technological innovations and therefore we ask you to periodically consult this page.