BIOSPINE 2019

Hotel Accommodation

Hotel rooms can be reserved at negotiated rates through The Organizing Secretariat OIC srl with straight forward access to the Congress Venue.
The indicated room/night rates and availabilities are only applicable for reservations received by 25 March 2019, after this date O.I.C srl cannot guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.

Reservations will be confirmed by e-mail only upon receipt of the full pre-payment on a “first come – first served basis”.; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Participants may proceed with the on-line reservation system BOOK HOTEL NOW.

Hotel Eurostar St. John
100mt from/to Venue
Price per room x night
Single use room € 159,00
Double room € 169,00
Hotel Milton
220mt from/to Venue
Price per room x night
Single use room € 175,00
Double room € 205,00
Hotel Mercure Roma Centro Colosseo
500mt from/to Venue
Price per room x night
Single use room € 210,00
Double room € 220,00

The indicate rates are in Euro, per room per night. Buffet breakfast, taxes and service included.
A local touristic tax will be charged by the hotels in addition to the rooms’ costs:

  • € 6,00 per person per night for reservations in 4star hotels

Agencies or companies in need for group reservations can ask for a specific hotel offer by contacting the Organizing Secretariat O.I.C srl registrationBiospine2019@oic.it

To secure adequate overnight capacities, hotel rooms for the congress have had to be contracted a long time in advance.  Please note that hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the congress.

TERMS OF PAYMENT

Registrations and all services can be confirmed only after receipt of full pre-payment. All payments can be processed through:

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer
(not available for online applications)
Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC srl
Cassa di Risparmio di Firenze, Ag. 1
Viale Matteotti 20r, 50132 Florence, Italy
IT39S0616002801000010628C00
CRFiiT3F
Charges Bank transfers must not involve charges for the recipient
Important information Please indicate your name and surname and BIOSPINE2019 as reference on your payment so that we can identify you for confirmation

As bank payments are not permitted through the online reservation platform, you will need to contact the Organising Secretariat OIC asking for a personalised pro-forma invoice.

  • Off-line registrations and requests of pro-forma invoices sent by fax or mail are subject to an additional € 19,00 administration charge.
  • Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.
  • Name changes incur a handling fee of € 39,00 per registration.

CANCELLATION AND REFUNDS

For any change or cancellation a written notification must be sent to OIC Housing & Registration - Fax +39 055 57 02 27, E-mail: registrationbiospine2019@oic.it

CANCELLATION OF REGISTRATIONS

  • For cancellations received by 3 January 2019: a penalty charge of 30% will be applied.
  • For cancellations received from 4 January 2019 to 26 March 2019: a penalty charge of 70% will be applied.
  • No refund will be processed for cancellations received after 26 March 2019.

CANCELLATION OF HOTEL ACCOMMODATIONS

Attrition policy for cancellations (valid for individual bookings only)
Hotels will not accept any changes or cancellations directly.

  • Up to and including 3 January 2019: only € 25,00 will be withheld for administrative charge.
  • From 4 January to 3 February 2019 inclusive: one night accommodation will be withheld as cancellation charge.
  • From 4 February to 3 March 2019: the paid amount will be refunded with a deduction of 80% as cancellation charge.
  • From 4 March 2019: no refund will be made for cancellations, changes and reduction of stay duration.
  • No-shows and early departure: 100% of the total amount of the room booked and not used will be withheld as penalty charge.

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made. All delegates are urged to take personal travel insurance.